2017 Combined PacifiCorp Klamath River Coho Enhancement Fund and Bureau of Reclamation Klamath River Coho Habitat Restoration Program Request for Proposals

 Pre-Proposal Due Date:   June 5, 2017 by 2:00 PM Pacific Time
Full Proposal Due Date:   August 23, 2017 by 2:00 PM Pacific Time (For invited applicants)

1. OVERVIEW

The National Fish and Wildlife Foundation (NFWF) in cooperation with its partners, PacifiCorp and the Bureau of Reclamation (Reclamation), is pleased to announce the PacifiCorp Klamath River Coho Enhancement Fund and Reclamation Klamath River Coho Habitat Restoration Program combined Request for Proposals (RFP). Both programs enhance the survival and recovery of the Southern Oregon/Northern California Coast (SONCC) coho salmon (Oncorhynchus kisutch), a species listed as threatened pursuant to the Endangered Species Act (ESA). The RFP will be coordinated closely among Reclamation, PacifiCorp, NFWF, the National Marine Fisheries Service (NMFS), and California Department of Fish and Wildlife (CDFW) program management staff.
The goal of this competitive RFP is to find projects for funding that will either 1) meet requirements outlined in the 2013 Biological Opinion on Reclamation’s Klamath Project Operations (2013 Biological Opinion); or 2) implement conservation objectives contained in PacifiCorp’s Klamath Hydroelectric Project Interim Operations Habitat Conservation Plan for Coho Salmon (Plan).
The 2013 Biological Opinion includes a conservation measure proposed by Reclamation, in coordination with NMFS, which provides the basis for the Klamath River Coho Habitat Restoration Program and the requirements and types of projects to be implemented (pg. 47-48).  Additional details on the restoration activities and associated minimization measures are included in Appendix C of the 2013 Biological Opinion (pg. 516-537). 
PacifiCorp collaborated with NMFS to create the basis for what have become the Plan’s goals, objectives, and targets. The Plan contains details on the types of projects that are to be selected for support to achieve the Plan’s goals, objectives, and targets. The Plan can be viewed at http://www.pacificorp.com/es/hydro/hl/kr.html.
The RFP is directed at projects that will restore, enhance, or improve habitat, flows, or fish passage for SONCC coho salmon in the Klamath River and its tributaries downstream of Iron Gate Dam. NFWF and its partners will strive to achieve these goals by providing support for projects in the Klamath Basin in California that address limiting factors facing SONCC coho salmon, have the greatest impact on promoting survival and recovery, and provide sustainable and lasting ecological benefits.
In 2017, approximately $1,095,000 in combined Reclamation ($645,000) and PacifiCorp ($450,000) funds will be available to implement coho habitat restoration actions within the Klamath River and its tributaries. Successful proposals will address access improvement and fish passage barrier removal, habitat improvement and access to coldwater refugia, as well as design, planning and monitoring activities, always making sure to demonstrate direct benefits for SONCC coho salmon.
NFWF, as the administrator of the RFP, will accept pre-proposals for projects through June 5, 2017. All proposed projects must meet the specific criteria outlined below. Pre-proposals will be reviewed and evaluated as described below (Section 5.1). Successful applicants in the pre-proposal stage will be invited to submit a full proposal for review. Grant awards will be made by NFWF to successful applicants for projects that meet the selection criteria and are supported by NMFS, CDFW, Reclamation, and PacifiCorp. Thereafter, NFWF will contract with grant recipients who will implement the projects with funds provided from either Reclamation’s Klamath River Coho Habitat Restoration Program Fund or PacifiCorp’s Klamath River Coho Enhancement Fund. 

2. PROGRAM FUNDING PRIORITIES

Grant funding will be provided to implement projects that enhance the survival and recovery of SONCC coho salmon. In order to be eligible for funding, projects must have a direct benefit to SONCC coho salmon and/or be a design, planning or monitoring project that can demonstrate that it will provide a direct benefit to coho salmon. All projects must be within the area of geographic focus. Projects must comply with Appendix C of the 2013 Biological Opinion and/or address the Plan goals. 
The overarching goals and objectives of both programs are summarized in Tables 1 and 2 below, but the applicant is encouraged to review the detailed program objectives for a more comprehensive understanding of the different goals and objectives. The highest priority will be given to projects that meet one or more of these goals and objectives (Tables 1 and 2); however, other proposed projects in the lower and Mid Klamath River are also welcome.
2.1 Reclamation Klamath River Coho Restoration Program
The purpose of this program is to improve fish habitat within the Klamath River Basin as affected by Reclamation’s Klamath Project, to minimize the adverse effects associated with operation of the Klamath Project, and to support restoration activities for SONCC coho salmon and its critical habitat.  Populations proximal to Iron Gate Dam (i.e., Upper Klamath, Shasta, and Scott rivers) are most likely to be affected by Reclamation’s proposed action, but data has shown that juveniles from these populations also rear in the Lower and Mid Klamath River as well.
 
 TABLE 1
Klamath River Coho Restoration Program Geographic Focus and Priority Project Types
Geographic Focus
 
  1. Activities will focus on coho habitat restoration actions within the mainstem Klamath River downstream of Iron Gate dam and tributaries between Bogus Creek (inclusive) and the mainstem Salmon River (inclusive) with the upstream limit of potential restoration being natural impassable barriers.
  2. Projects in other tributaries in the Mid and Lower Klamath River that contribute to coho salmon recovery and Reclamation’s Endangered Species Act Section 7(a)(1) responsibilities are also eligible for funding.  Applicants proposing restoration projects in the Lower Klamath River will need to provide information on the conservation benefits to the populations most affected by Reclamation’s Klamath Project.  The upstream limit for the secondary proposal area will also be natural impassable barriers.
Project Type
Project Objective
 
Access improvement and barrier removal projects
  1. Remove and address existing fish passage barriers including small dams, fords and culverts to create permanent access to spawning and rearing habitat.
  2. Maintain and improve access to existing habitat. Examples of projects undertaken to remove existing fish passage barriers include barrier removals caused by road crossings (e.g., culverts), diversion dams, or other permanent or seasonal barriers that impede fish passage. 
Habitat improvement and access to coldwater refugia
  1. Improve connectivity and habitat cover and complexity or maintain habitat cover and complexity (if already suitable) at coldwater refugia sites.
  2. Increase the extent and/or duration of coldwater refugia.
  3. Enhance rearing habitat in key rearing sites. Projects to improve or maintain cover and the complexity of cover in refugia will include riparian planting, and placements of boulders, large woody debris (LWD), and brush bundles.
Instream habitat enhancement and protection
  1. Provide rearing habitat for both over summering and overwintering coho salmon.
  2. Enhance and improve in-channel connectivity to eliminate flow and thermal barriers.
 Water conservation
  1. Prevent seasonal and temporary flow-related fish passage barriers and improve water quality in key rearing and spawning areas.

2.2 PacifiCorp Klamath River Coho Enhancement Fund
Proposed projects should be located in the Klamath River or its tributaries downstream of Iron Gate dam and upstream of Portuguese Creek (inclusive) and within the known distribution of SONCC coho salmon.  Projects that affect populations proximal to Iron Gate Dam (i.e., Upper Klamath, Shasta, and Scott rivers) are preferred; however, other proposed projects in the Salmon River, Lower, and Mid Klamath River are also welcome.
 
 TABLE 2
Coho Enhancement Fund First Priority Project Types and Associated Plan Goals, Objectives, and Targets
Project Type
Goal
Objective
Target
Access improvement and barrier removal projects
I
A. Fish Passage
A1. Maintain and improve access to existing habitat in Upper Klamath tributaries between April and November of each year.
 
I
A. Fish Passage
A2. Remove existing fish passage barriers to create permanent access to spawning and rearing habitat in the Upper Klamath tributaries.*
Main
stem habitat enhancement and protection projects
VI
G.
R
e
f
ugia
G1. Improve habitat cover and complexity (to about 30 to 50 percent of the total existing cover) or maintain habitat cover and complexity (if already suitable) at coldwater refugia sites along the mainstem Klamath River.
 
VI
 
Ref
ugia
G2. Increase the extent and/or duration (by about 30 to 50 percent of the total existing extent and/or duration) of coldwater refugia sites along the mainstem Klamath River.
 
VI
H
.
Ma
instem Rearing Habitat Enhancement
H1. Enhance rearing habitat in key rearing sites of the mainstem Klamath River corridor.
Tributary habitat enhancement and protection projects
VII
J. Connectivity
J1. Restore connectivity in stream reaches of juvenile rearing habitat in tributaries of the Upper Klamath, Scott, and Shasta rivers.
 
VII
K. Tributary Rearing Habitat Enhancement
K1. Enhance rearing habitat in tributaries of the Upper Klamath, Scott, and Shasta rivers.
 
VII
K. Tributary Rearing Habitat Enhancement
K2. Protect important summer rearing habitat along tributaries of the Upper Klamath, Scott, and Shasta rivers.
Water transaction funding
VII
J. Connectivity
J2. Fund a water transaction program to provide flow augmentation in reaches used for coho salmon spawning and juvenile rearing in tributaries of the Upper Klamath, Scott, and Shasta rivers.
 *Upper Klamath tributaries described in Objective A – Fish Passage consist of tributaries in the following HUC 8 watersheds: 18010206 (Upper Klamath), 18010207 (Shasta), and 18010208 (Scott). The following tributaries are specifically called out in the Plan related to Objective A – Fish Passage: Beaver Creek, Bogus Creek, Canyon Creek, Cottonwood Creek, Grider Creek, Horse Creek, Humbug Creek, McKinney Creek, Negro Creek, O’Neil Creek, Portuguese Creek, Seiad Creek, Tom Martin Creek, Walker Creek, and Willow Creek.
 2.3 Types of Projects
Considering requirements of the Reclamation Klamath River Coho Habitat Restoration Program and the PacifiCorp Klamath River Coho Enhancement Fund collectively, projects that will be given the highest priority are described below. The following are generalized from the specifics in Table 1 and 2. The examples of potential projects discussed below are not intended to limit types of potential projects being considered, they are simply examples.
Access improvement and barrier removal projects: 
These include projects to: (1) remove and address existing fish passage barriers including small dams, fords, and culverts to create permanent access to spawning and rearing habitat; and (2) maintain and improve access to existing habitat. Examples of projects undertaken to remove existing fish passage barriers would include barrier removals caused by road crossings (e.g., culverts), diversion dams, or other permanent or seasonal barriers that impede fish passage. Examples of projects undertaken to maintain and improve access include maintenance or modifications to tributary mouths to ensure access, including removal of swimmer dams, gradient barriers, log jams, and other types of impediments.
Projects that improve habitat and access to coldwater refugia: 
These include projects to: (1) improve connectivity1  and habitat cover and complexity or maintain habitat cover and complexity (if already suitable) at coldwater refugia sites; (2) increase the extent and/or duration of coldwater refugia; and (3) enhance rearing habitat in key rearing sites. Projects to improve or maintain cover and the complexity of cover in refugia will include riparian planting, and placements of boulders, large wood, and brush bundles. Projects to increase the extent and/or duration of refugia sites will include improving connection of flow from tributaries that feed refugia and adding natural structures or deepening refugia sites to increase the duration and extent of the coldwater plume. Projects to enhance rearing sites will include channel re-alignment, alcove or pond deepening, riparian planting, and placements of boulders, large wood, and brush bundles. Examples of projects that improve coldwater refugia include off-channel pond construction and improvement, routine brush bundle placement in existing refugia, and habitat improvements between refugia.
Instream habitat enhancement and protection projects: 
These projects are necessary to provide rearing habitat for both oversummering and overwintering coho salmon. Connectivity-related projects include in-channel enhancements and improvements to eliminate flow and thermal barriers (e.g., removal or functional upgrades of diversion structures or screens, channel modifications or impediment removal to improve flow and access). Projects to enhance rearing habitat in tributaries include channel reconstruction, floodplain connection, off-channel habitat creation and connection to increase available habitats provided by tributary channels, side channels, alcoves, and ponds. Projects to protect summer rearing habitat could include riparian fencing and planting and instream structure placement (e.g., large wood features, beaver dam analogues, etc.), riparian leasing, and conservation easements or acquisitions to protect riparian areas and streambanks along reaches that provide important summer rearing habitat.
Water Transactions and Conservation Projects:
Projects should help prevent seasonal and temporary flow-related fish passage barriers and improve water quality in key rearing and spawning areas. Water transactions projects includes funding of water transactions to provide flow augmentation in reaches used for coho salmon spawning and juvenile rearing in tributaries of the Upper Klamath River, Scott River, and Shasta River. For example, funds would be available for temporary leases of water from people with active water rights to keep water instream. The water enhancement program will also provide prioritization and pricing for water transactions in the Scott, Shasta, and Upper Klamath river watersheds.
Water conservation projects types may include instream leasing and irrigation forbearance agreements, permanent transfers of water instream, tailwater reduction projects, water storage tanks and piping of ditches that ensure protection of the enhanced flow using tools such as petitions for instream flow dedications as described in Section 1707 of the California Water Code.
Multi-year Projects:
Multi-year projects are eligible and encouraged to apply to these programs in phases; however, the funding sources are not applicable for start-up or research projects that will not result in direct benefits to SONCC coho salmon upon project completion or within about 5 years of selection. Grant recipients will be required to demonstrate the ability to fulfill the contractual requirements of the selected funding source (see Section 5.6 of this RFP) to acquire applicable landowner permissions and, if necessary, to ensure environmental compliance, including any regulatory permits or approvals.

3. ELIGIBILITY

Eligible and Ineligible Entities

  • Eligible applicants include: non-profit 501(c)(3) organizations, local and municipal governments, resource conservation districts, state and federal agencies, Indian tribes, educational institutions, mutual water companies, irrigation districts, businesses, and unincorporated individuals (PacifiCorp funding only)
  • Ineligible applicants include: international organizations.
  •  If you are unsure about your eligibility, please contact Anne Butterfield or Colleen Walters for clarification.

Ineligible Uses of Grant Funds

  • NFWF grant funds and matching contributions may not be used to support political advocacy, fundraising, lobbying, litigation, terrorist activities or Foreign Corrupt Practices Act violations.

4. FUNDING AVAILABILITY AND MATCH

The following are key elements of this funding opportunity:
  • Grant awards will range in size from $10,000 to $500,000 per project, although more funding could be allocated for projects with large benefits for SONCC coho salmon or are multi-year projects that implement annual restoration and/or conservation actions.
  • Grants for single projects are typically awarded to projects that can be completed within 3 years. Some larger-scale projects may warrant consecutive multi-year funding requests. These requests will be considered on a year-by-year basis and must describe what will be accomplished during each project phase to qualify for consideration.
  • Grants may also be awarded for projects that require annual action such that they provide the greatest benefit if they are performed year after year. These types of projects can receive a “renewable grant” for up to 5 years without formally re-applying through the NFWF Easygrants online application system. Such multi-year “renewable grant” projects will be required to detail the funding requested for each year of the project and explicitly document in their proposal (as further detailed below) the actions that will be implemented during each year of the project as well as the anticipated results from those actions. Applicants desiring to be considered for a “renewable grant” must be explicit about this in their proposal, and annual funding will be provided as long as the project is selected in the competitive process and continues to be implemented successfully. 
  • NFWF will not provide reimbursement for any project expenditures prior to the grant award project period and will not be liable for such expenditures. However, grant applicants will be authorized to capture match funding specifically related to the project proposal for a period that is no longer than 1 year prior to the date of submission of the project proposal application to NFWF.
  • Projects that demonstrate strong partnerships and that have matching funds from various partners/donors to support a significant portion of cost of the project being submitted, are strongly encouraged. Although matching funds are optional, projects with matching funds will be given higher priority consideration. Documented match can include federal or non-federal cash or in-kind contributions (including volunteer labor). Donated contractor services can be valued at current market rates, but general volunteer labor must be valued at no more than $23.56/hour. Matching funds do not need to be fully secured prior to submitting a grant proposal, but should have a demonstrable likelihood of being secured during the project period to assure the project can be completed as proposed.
  • NFWF does not fund political advocacy or litigation of any kind. 

5. APPLICATION INFORMATION

5.1 Pre-Proposal
Applicants are requested to complete a short pre-proposal narrative that summarizes the goals and objectives of the proposed project, along with a permitting/compliance chart and detailed budget to be submitted using the provided templates. Based on the initial information that will be submitted in the pre-proposal application, applicants may be invited to submit a full proposal to further demonstrate how the proposed project will benefit Klamath River coho salmon populations. If accepted, applicants will need to review the following guidelines for preparing a full proposal.
 5.2 Full Proposal
5.2.1 Narrative
 Proposals must be submitted through NFWF’s Easygrants online application system described in the How to Apply and Application Assistance sections at the end of this RFP (Section 8-9). Proposals must address the criteria and questions as outlined below. Applicants are encouraged to provide additional information and explanations that would lend further support for potential selection of their proposals. If there are any questions or need for additional clarification, please contact Colleen Walters or Anne Butterfield (see contact information below).
Project Goal:  Specify the program priority (included in Tables 1 and 2 and described above) that the project is meeting or will meet when implemented. All proposed projects must meet at least one project goal and must explicitly identify the goal(s) met.
Project Objectives: What is/are the purpose(s) and objectives of the project? What are the expected short-term benefits to SONCC coho salmon and long-term measurable outcomes? If this project is a continuation or expansion of an existing project, describe the status and results/outcomes achieved to date.
Scope of Work: The scope of work needs to include the following:
    1. Describe the length of term of the project. If the proposed activity is a multiple year action or can be renewed each year, describe in proposal.  Provide the targeted implementation date of the project.
    2. Elaborate on the primary activities that will be conducted through the proposed grant. Explain how these activities address the goals, objectives, and target(s) described above.
    3. Describe the planning, design/engineering, and permitting necessary to begin project construction and how the project team will complete those necessary steps and obtain all relevant permits. Also describe the permitting status (Secured, Applied for, Did not apply, or N/A) for each necessary permit or authorization and provide anticipated dates of permit approval.
    4. If private landowner cooperation is necessary, please describe what is needed and the status of that cooperation. Documentation of formal agreements may be required with these landowners in order for a project to receive funding.
    5. Describe the reporting or documentation to be prepared as part of the project.
Methodology: Describe the means and methods by which the scope of work will be accomplished. Discuss how this project will succeed in and of itself in restoring, protecting, or enhancing the species population(s). How will direct coho salmon benefits be measured?
Research/Management Implications: Describe how the project results will be used to help protect, enhance, or restore habitat and increase coho salmon populations. If the project is part of a larger program, please describe the larger program and how this component is integrated.
Dissemination/Community Involvement: Describe in detail your strategy for communicating project results. Describe the educational values and stewardship benefits of the project, if any.
Project Participants: What organizations, entities, or contractors comprise the project team? What is the expertise and prior experience of the project team in accomplishing similar projects? The names of the project manager, key cooperators, and/or those providing technical guidance, along with their qualifications for involvement in the project, must be stated.
Partnerships: Briefly list the proposed partners and the roles that they will play in accomplishing the scope of work. If the project is a cooperative effort with other organizations, define the degree of funding participation in the overall project, what the level of responsibility will be for this grant’s component, and whether/how the other components may impact successful completion of this grant’s portion of the comprehensive effort.
5.2.2 Environmental Compliance
Environmental Compliance: Projects that are selected for funding from Reclamation’s Klamath River Coho Habitat Restoration Program will need to comply with National Environmental Policy Act (NEPA) and the National Historic Preservation Act (NHPA) prior to project commencement. In the template provided, briefly answer the following list of questions to provide initial insight into the extent and scope of potential environmental compliance and permitting requirements for your project: (1) Will your project impact the surrounding environment (i.e., soil [dust], air, water [quality and quantity], fish and wildlife habitat, etc.)? If so, please explain the impacts and any steps that could be taken to minimize the impacts. (2) Are you aware of any ESA Listed (i.e., endangered or threatened species) in the project area as well as critical habitats they depend on? If so, are there any expected impacts to these species or their critical habitat (explain)? (3) Are there wetlands inside or near the project boundaries? If so, please estimate how many acres of wetlands there are, and describe any impact your project will have on the wetlands.  Please estimate the quantity of any dredge and fill activities. (4) Describe the extent of in-water work proposed for your project. Will there be removal/fill activities? Will the project alter the streambed? (5) Describe the extent of ground disturbing activities associated with your project. Will there be trenching? If so, what are the dimensions of the trenching and or other ground disturbance activity? The costs associated with compliance with NEPA/NHPA should be included in the overall project budget.
5.2.3 Project Monitoring and Metrics
Project Monitoring: Projects that are selected for funding from the PacifiCorp Klamath River Coho Enhancement Fund are required to complete adequate pre- and post-project monitoring in order to determine the effectiveness of funded projects in meeting project goals and objectives. Grant recipients will be required to prepare and submit standardized Monitoring Report forms on an annual basis (when the project is in progress) and in final form (at project completion). Monitoring Report forms have been developed for project goals described above (Table 2) and can be found at www.nfwf.org/klamathriver in the Application Information section. These forms incorporate monitoring guidelines and metrics to support the effectiveness monitoring as summarized in the Plan for applicable goals and objectives. The Monitoring Report forms should be carefully reviewed so that the applicant understands the types of monitoring information that will be required for the type of project they are proposing. The costs associated with collecting the monitoring information necessary to complete the Monitoring Report forms should be included in the overall project budget. 
Project proponents are also encouraged, but not required, to incorporate applicable monitoring elements that may demonstrate and account for the proposed project’s effect on improving water quality conditions. Such improvements may include reductions in stream temperature (i.e., through riparian shading, increases or maintenance of flow, or tailwater reduction or reuse), improvements in dissolved oxygen, or reductions in nutrient or sediment delivery to a waterbody. Specific monitoring needs or metrics related to these elements are not currently contained in the Monitoring Report forms. However, project proponents are encouraged to include recommendations and effort directed at incorporating monitoring approaches or metrics that account for project water quality effects. If you have any questions about this project monitoring requirement of the PacifiCorp Klamath River Coho Enhancement Fund, please contact Anne Butterfield.
Project Metrics: To better gauge progress on individual grants and to ensure greater consistency of project data provided by multiple grants, there is a list of metrics in Easygrants for applicants to choose from for reporting. We ask that applicants invited to submit full proposals select the 1-4 most relevant metrics from the drop down list provided in the full proposal Application. If you do not believe an applicable metric has been provided, please contact Colleen Walters to discuss acceptable alternatives.
5.2.4 Project Budget
Costs must be allowable, reasonable and budgeted in accordance with NFWF’s Detailed Budget Instructions cost categories. As Reclamation’s Klamath River Coho Habitat Restoration Program is funded with federal funding, projects selected for funding from Reclamation’s fund must be in compliance with OMB Uniform Guidance as applicable (OMB Uniform Guidance).
The project budget needs to be as accurate as possible to the true scope of work. This will require the applicant to provide accurate estimates of project costs. The budget should also reflect the true cost of implementing the proposed monitoring plan and environmental compliance. As part of the application, project costs will need to be broken down according to the following budget categories:
  • Personnel – Specific tasks and work to be performed by personnel are to be outlined. Total fees should be broken down according to the amount of time spent on the project (e.g., hourly, weekly, or monthly rates). Funding for salaries for federal government agency personnel is not allowed, but other costs such as seasonal assistants, travel time, etc., are eligible. Salaries for non-federal government personnel are allowed if they are directed specifically to the proposed project. Supporting documentation should be included (i.e., pay scale for organization). Project work by consultants or other personnel hired specifically for the project should be included in Contractual Services as described below.
  • Travel – Specify the purpose or destination for the travel item, unit type, and the quantity of units requested. Do not lump trips together into one amount, rather, itemize by travel category listed.
  • Equipment – Equipment is defined as items with a useful life of more than 1 year, a per-unit cost of $5,000 or more, and that are necessary to complete the project. These items must be identified; however, capital equipment expenditures are highly discouraged and will be thoroughly reviewed for potential alternatives during the competitive review process. Rental of such items should be considered instead. Any equipment less than $5,000 will be considered supplies and shall be identified in the “Materials and Supplies” category. Supporting documentation should be included (i.e., estimate, website, etc.)
  • Contractual Services – Contractual services are any agreement issued to a third party to assist with the completion of the project. All work to be completed by the contractor and their rates must be identified. If selected for funding under Reclamation’s Klamath River Coho Restoration Program, vendor selection shall be done through a documented competitive process.
  • Environmental Compliance – If applicable, estimate of the funding necessary to complete environmental compliance for the proposed project through contractual services or dedicated resources including obtaining U.S. Army Corps of Engineers 404 and 401 permits, performing cultural resource surveys, ESA consultations with NMFS and USFWS, and state authorizations such as California Environmental Quality Act (CEQA) compliance and Fish and Game Code Section 1602 Streambed Alteration Agreements. 
  • NEPA – If applicable, provide costs for preparation of NEPA documents including NHPA Section 106 consultation processes which will be coordinated with Reclamation and NFWF.
  • Materials and Supplies – Tangible property are items not meeting the criteria of Equipment. Routine materials or supplies for your organization’s operational needs should not be included here, only those specific to the project. Examples of materials and supplies include waders, hand tools, flagging, signage, large wood (even though it may cost more than $5,000), rocks, concrete, monitoring equipment, etc.
  • Other Direct Costs – Applicants must detail other specific costs associated with the project that do not appropriately fit within any other budget category, such as printing costs, as Other Direct Costs.
  • Indirect Costs – Please refer to NFWF’s Indirect Cost Policy for details on what indirect costs are allowable and how to apply those to the proposal.

5.2.5 Project Schedule

As part of the application, a project schedule must be provided. The project schedule should be detailed, describe major project milestones, and identify the planned project implementation and completion date. Unless the applicant is applying for a renewable grant, the completion date for the project (or stage of the project) must occur within about 5 years from the project initiation date.

 5.2.6 Program Priorities

Review the program priorities listed in Tables 1 and 2 of Section 2 of this RFP and, using the template provided, check at least one priority objective/target for Klamath River Coho Restoration Program or Klamath River Coho Enhancement Fund. Selections of multiple priorities from both tables are acceptable.

5.3 Recipient Contractual Requirements

If selected, applicants will be required to enter into a funding agreement or contract with NFWF, which will require recipients to complete periodic reporting and provide invoices conforming to a prescribed format. Specific contractual requirements for the two funds are discussed in the following sections.

5.3.1 Klamath River Coho Habitat Restoration Program Requirements

Grant recipients (referred to as the subrecipient in the following excerpts) with projects selected for funding from Reclamation’s Klamath River Coho Habitat Restoration Program will need to comply with the applicable environmental laws and regulations as detailed below prior to project commencement:

The NFWF Subrecipient is required to comply with all applicable state, Federal, and local environmental, cultural, and paleontological resource protection laws and regulations. These may include, but are not limited to, the NEPA, Clean Water Act, ESA, and Section 106 of the NHPA. This includes adhering to the Council on Environmental Quality, Department of the Interior, and Reclamation policy and regulations for implementing these laws.

Although Reclamation is the lead Federal agency for NEPA, NHPA, ESA and other environmental compliance, it is the sole responsibility of the NFWF Subrecipient to obtain services or dedicate appropriate resources to ensure appropriate environmental compliance is completed as determined by Reclamation and coordinated with NFWF. As the lead agency, Reclamation is solely responsible for determining the appropriate level of NEPA, NHPA, ESA, and other necessary environmental compliance, which could be a categorical exclusions checklist, environmental assessment, environmental impact statement, biological assessment or evaluation, cultural resource surveys, reports, etc. Therefore, all supporting documentation and drafts produced by the NFWF Subrecipient or contractor must be reviewed, approved, and adopted by Reclamation for use. The NFWF Subrecipient shall coordinate with Reclamation and NFWF, as necessary, to ensure proper environmental compliance is completed.

The portion of federal funds identified in the NFWF Subrecipient’s approved budget can be released to either perform necessary environmental compliance activities or to reimburse the NFWF Subrecipient for allowable and allocable expenses incurred for such purposes related to this project. However, the remaining funds related to on the ground project implementation will not be released to the NFWF Subrecipient until all appropriate environmental compliance is complete and approved by the Reclamation and the project has received a Notice to Proceed. The NFWF Subrecipient may not undertake any ground disturbing actions until notified by Reclamation directly, or through NFWF, in writing that these processes are complete.

Extensive coordination and collaboration amongst Reclamation, NFWF, and the NFWF Subrecipient and its contractor will be necessary throughout the environmental compliance process. The NFWF Subrecipient shall provide to NFWF evidence that all applicable federal, state and local permits for work to be performed under this Agreement are obtained.

Documentation of compliance with these regulations must be approved prior to initiating activities that disturb or alter habitat or other features of the project site(s). Applicants should budget the necessary time and resources to obtain the services necessary or otherwise perform the environmental compliance processes. Successful applicants must respond to the questions in the application focusing on the compliance requirements and provide sufficient documentation that provides a detailed plan of how the project expects to complete the environmental compliance process (i.e., through contractual services or dedicated resources) and when the project expects to receive or if it has received all necessary permits and clearances to comply with any Federal, state or local requirements. Inability to meet these requirements can prevent or delay contracting and release of funds to successful applicants.

Projects that are selected for the funding from the Klamath River Coho Habitat Restoration Program will be required to provide information on dewatering, structural placement, or fish relocation. All reasonable measures will be taken to minimize the potential for harm to coho salmon during project implementation and as such are not expected to occur. If any coho salmon are encountered or taken, the grantee will notify Reclamation and NFWF and provide a report specifically identifying the total number of any coho salmon captured, relocated, injured, and killed for each restoration project. All coho salmon mortalities must be retained, placed in an appropriately sized whirl-pak or zip-lock bag, labeled with the date and time of collection, fork length, location of capture, and frozen as soon as possible. Frozen samples must be retained until specific instructions are provided by NMFS. 

5.3.2 PacifiCorp Klamath River Coho Enhancement Fund Contractual Requirements.

If selected for funding through PacifiCorp’s Klamath River Coho Enhancement Fund, the applicant (referred to as the Contractor in the following contract excerpts) will be required to provide certificates of insurance identifying NFWF and PacifiCorp as additional insured and meeting the coverage limits below. Applicants are strongly encouraged to review the minimum insurance and publicity requirements below prior to submitting a proposal; inability to meet these requirements can prevent or delay contracting and release of funds to successful applicants.

Without limiting any liabilities or any other obligations of Contractor, Contractor shall, prior to commencing Services, secure and continuously carry with insurers having an A.M. Best Insurance Reports rating of A or better the following insurance coverage:

(1) Workman’s Compensation: Statutory

(2) Employers' Liability: If the Contractor employs persons to perform tasks under this Contract which are considered “employees”,  Employers Liability Insurance with a minimum single limit of $1,000,000 each accident, $1,000,000 disease each employee, and $1,000,000 disease policy limit is required.

(3) Commercial General Liability:  The most recently approved ISO policy, or its equivalent, written on an Occurrence Basis, with limits not less than $1,000,000 per occurrence/$3,000,000 general aggregate (on a per location and/or per job basis) Bodily Injury and Property Damage, including the following coverages:

a. Premises and Operations Coverage

b. Independent Contractor’s Coverage

c. Contractual Liability

d. Products and Completed Operations Coverage

e. Coverage for explosion, collapse, and underground property damage

f. Broad Form Property Damage Liability

g. Personal Injury Liability, with the contractual exclusion removed

h. Sudden and Accidental Pollution Liability

(4) Business Automobile Liability: The most recently approved ISO policy, or its equivalent, with a minimum single limit of $1,000,000 for bodily injury and property damage including Sudden and Accidental Pollution Liability as appropriate, with respect to Contractor’s vehicles whether owned, hired or non-owned, assigned to or used in the performance of the Services.

(5) Professional Liability: The intent of this policy is to provide coverage for claims arising out of the performance of Services under the Contract and caused by any error, omission, breach or negligent act for which the Contractor is held liable. Professional Liability coverage is required if the Contractor or employees of the Contractor, or sub consultants perform services which require certification, licenses, or membership. Insurance covering damages arising out of negligent acts, errors, or omissions committed by Contractors in the performance of this Contract, with a liability limit of not less than $1,000,000 each claim. Contractor shall maintain this policy for a minimum of two (2) years after completion of the Services or shall arrange for a 2 year extended discovery (tail) provision if the policy is not renewed.

Except for Worker’s Compensation insurance, the policies required herein shall include provisions or endorsements naming NFWF and PacifiCorp, and their respective officers, directors, agents, and employees as additional insured’s. Commercial General Liability coverage written on a "claims-made" basis, if any, shall be specifically identified on the certificate. Commercial General Liability insurance coverage provided on a "claims-made" basis shall be maintained by Contractor for a minimum period of two (2) years after the completion of this Contract and for such other length of time necessary to cover liabilities arising out of the Services.

5.3.3 Publicity and Permissions Requirements: Klamath River Coho Habitat Restoration Program and PacifiCorp Klamath River Coho Enhancement Fund.

The grant recipient agrees to give appropriate credit to Reclamation or PacifiCorp, as applicable, and NFWF for their financial support, or other support, in any and all press releases, publications, annual reports, video credits, dedications, and other public communications arising from or in connection with the grant award, and to include Reclamation’s and PacifiCorp’s name or logo, as appropriate, in any of the aforementioned materials. The recipient agrees to grant Reclamation or PacifiCorp, as appropriate, and NFWF the right and authority to publicize their financial support, or other support, for the grant award in press releases, publications, and other public communications.

The grant recipient consents to Reclamation’s or PacifiCorp’s, as appropriate, and NFWF’s use of any image, description, likeliness or recording of the grant award or relating to work performed with funding provided under the grant award, or projects completed by grant recipient with funding under the grant award, regardless of form or content. Such consent shall be unlimited in duration, and shall survive termination or expiration of any funding agreement or contract with the grant recipient.  

6. EVALUATION CRITERIA

Pre-proposals and full proposals will be reviewed and evaluated by a Proposal Review Committee made up of representatives from Reclamation, PacifiCorp, NMFS, CDFW, NFWF, and other science advisors. Grant awards will be made by NFWF to successful applicants. Organizations are allowed to submit multiple different proposals for funding consideration.
Grant applications are evaluated according to their ability to meet the evaluation criteria, the adequacy and clarity of application information, and at a minimum, each proposal must address the required information outlined in the 2013 Biological Opinion and/or the Plan.
Applicants should review Appendix C of the 2013 Biological Opinion and also review the Plan for greater detail on the Project Guidelines as this RFP is derived from those sources.
Proposed projects will be evaluated on the following:
Benefit to Species. The proposal addresses a recovery or restoration need for coho salmon that has been identified in the 2013 Biological Opinion or the Plan and will help remediate the effects on coho salmon or their habitat. The proposal is compliant with the RFP and associated documentation (i.e., 2013 Biological Opinion and Plan requirements). The proposal should include: clear presentation of project goals and objectives, a discussion of the project’s alignment with the funding source guidelines; demonstrable scientific soundness; demonstration of ability to have direct, near-term, reasonably certain benefits to SONCC coho salmon; and an effective and reasonable work plan.
Technical Merit. Objectives, approach, and scope of work are clear and technically sound; the project is both feasible and appropriate for the site and can be completed on schedule given reasonably foreseeable constraints (e.g., weather conditions, planting seasons, operational conditions). The proposal is sufficient for reviewers to fully understand and evaluate the technical merits of the project (e.g., detailed project plans, designs with specific sites, activities identified). The proposal should also include a description of how reporting of the project milestones will occur during the project until its completion.
Cost Effectiveness. The budget is detailed and the project is cost effective. Total cost is reasonable based on costs of similar project types and commensurate with projected benefits to coho salmon. The budget description should include a financial justification that demonstrates the expenditure of funds based on the expected conservation return of the project. The budget includes a line item specific to NEPA costs, and those costs are reasonable and appropriate.
Community and Partner Involvement. There is demonstrated local area stakeholder support for the project (e.g., number, diversity of partners, matching funds, contact information/letters demonstrating involvement and/or support).
Organization Qualifications. The project manager, principal investigator(s), and other key personnel have experience and expertise required for the project, and individual roles and responsibilities are well defined and appropriate. The proposal demonstrates relevant field experience, completed projects, published reports, or other materials. When necessary, licensed professionals are identified for design, construction, or oversight of on-the-ground activities.
Consideration to Environmental Compliance Requirements. The proposal effectively captures the manner in which environmental compliance is planned to be completed. When necessary, licensed professionals or other contractors are identified for the completion of components of the environmental compliance process (e.g., NEPA contractor or dedicated technical support staff, cultural resources consultant for surveys, etc.).
Additional Project Scope and Funding. Ability to demonstrate additional project scope and benefit/value by assistance from other funding sources, such as matches from Federal, foundation, or private sources.
Private Landowner Partnership, if applicable. Description of required partnerships with private landowners (if applicable), and provide documentation that the landowners are willing to provide access and agree to the work done on their property.

7. TIMELINE

Dates of activities are subject to change.
  •  Applicant Open House   May 10, 2017, 1:00 pm Pacific (Yreka, CA)
  • Pre-Proposal Due Date   June 5, 2017, 2:00 pm Pacific
  • Invitations for Full Proposals Sent  July 21, 2017
  • Full Proposal Due Date   August 23, 2017, 2:00 pm Pacific
  •  Review Period     September-October 2017
  • Awards Announced    December 2017

8. HOW TO APPLY

All application materials must be submitted online through NFWF’s Easygrants system.
  1. Go to www.nfwf.org/easygrants to register in the Easygrants online system. New users to the system will be prompted to register before starting the application (if you already are a registered user, use your existing login). Enter your applicant information. Please be sure to disable the pop-up blocker on your internet browser prior to beginning the application process.
  2. Once on your homepage, click the “Apply for Funding” button and select “Klamath River Coho Enhancement Fund and Bureau of Reclamation Klamath River Coho Habitat Restoration Program” from the list of options.
  3. Follow the instructions in Easygrants to complete your application. Once as application has been started, it may be saved and returned to at a later time for completion and submission.

All pre-proposal applications must be received by June 5, 2017 at 2:00 pm Pacific time. Please note that extensions will not be granted. Applicants will be notified of the status of their pre-proposals by July 21, 2017. If invited to submit a full proposal, the due date will be August 23, 2017 at 2:00 pm Pacific time. Applicants will be notified of the status of their full proposals in early December 2017. NFWF reserves the right to award or not award a grant to any applicant, and NFWF may withdraw this RFP at any time without notice. Once submitted, application materials become the sole property of Reclamation, PacifiCorp, and NFWF and will not be returned. During the proposal review process, the review committee may request applicants revise their proposals or provide additional details on a specific topic. Applicants who do not respond to these requests and do not complete requested revisions may be removed from further consideration for funding.

9.  APPLICATION ASSISTANCE

A PDF version of this RFP can be downloaded here.
A Tip Sheet is available for quick reference while you are working through your application. This document can be downloaded here. Additional information to support the application process can be accessed on the NFWF website’s “Applicant Information” page (http://www.nfwf.org/whatwedo/grants/applicants/Pages/home.aspx).
For more information or questions about this RFP, please contact the appropriate NFWF staff as follows:
For questions related to the requirements of the Bureau of Reclamation Klamath River Coho Habitat Restoration Program:
Colleen Walters
Coordinator, Western Water Program
Telephone: 202-595-2436
E-mail:
Colleen.Walters@nfwf.org
For questions related to the requirements of the PacifiCorp Klamath River Coho Enhancement Fund:
Anne Butterfield
Manager, Impact-Directed Environmental Accounts
Telephone: 415-243-3106
E-mail:
Anne.Butterfield@nfwf.org
For issues or assistance with our online Easygrants system, please contact:
Easygrants Helpdesk
Email:  Easygrants@nfwf.org
Voicemail:  202-595-2497
Hours:  9:00 am to 5:00 pm ET, Monday-Friday.
Include:  your name, proposal ID #, e-mail address, phone number, program you are applying to, and a description of the issue.
 
1 The Plan defines connectivity as the ability of coho salmon to access and move within reaches based on maintaining interconnection of suitable flow and habitat conditions through such reaches.