Coordinator, Central Partnership Office

Summary

Under the direct supervision of the Central Partnership Office Director, this position handles administrative and programmatic support to the Central Partnership Office (CPO) Director. This position deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.  Judgment is required to plan, prioritize, and organize a diversified workload.  In addition to the coordination of meetings and conferences, reception and office management responsibilities, this position coordinates grant-making and other grant-related activities within the Foundation’s Central Partnership Office to ensure consistency with Foundation policies and procedures. S/he prepares materials on behalf of the Central Partnership Office for the Board, senior management staff, and others, as assigned. S/he is responsible for managing select grant program(s), as appropriate, and other duties as assigned by the Central Partnership Office Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Develop and disseminate materials to assist program advisory committees in reviewing submitted applications.
  • Work with the Central Partnership Office Director, Assistant Director and Program Director to prepare and review Board materials, Congressional notification abstracts, reports, and other materials, as needed.
  • Coordinate with Grants Administration staff, as needed.
  • Manage select grant program(s), including preparation of Requests for Proposals, organization of review committees and meetings, coordination with grant applicants and program partners, and other activities directed by the Central Partnership Office Director, Assistant Director and Program Director.
  • Coordinate volunteer engagement events for corporate and other philanthropic partners. Provide structure and guidance to involved parties to ensure a consistent plan is in place for all events. Facilitate conference/training calls between grantees, NFWF staff, and corporate partner staff to clarify roles and responsibilities. Coordinate event agendas and logistics with involved parties. In consultation with the Communications Department, utilize NFWF website and other marketing/communication venues to promote the work and results of volunteer events.
  • Prepare financial reports with the assistance of financial and program staff, assist in the tracking of program account activity, and perform queries within Foundation financial and project databases (Deltek and EZGrants) as needed.
  • Organize and prioritize large volumes of information for the CPO.  Respond to regularly occurring requests for information.
  • Type and design general correspondence, memoranda, charts, tables, graphs, business plans, etc.  Proofread copy for spelling, grammar and layout, making appropriate changes.  Responsible for accuracy and clarity of final copy.
  • Assist CPO Director, Program Director and Assistant Director in various programmatic responsibilities, as directed, such as maintenance of funding source spreadsheets, preparation of programmatic proposals and reports, preparation of Powerpoint presentations, internet research on various conservation topics, and responding to requests for information from program partners.
  • Routine ordering and stocking of office supplies, and submission of invoices for approval and payment.
  • Routine operations and maintenance of office equipment (i.e. pulling meter readings, copier meter readings, and maintenance of office equipment supplies). Act as primary liaison with DC IT staff with respect to technology issues (computer and phone).
  • Primary day-to-day liaison with building management to coordinate repairs, maintenance, routine services, vendor deliveries, security and emergency protocols.
  • Maintains confidentiality of all corporate, personnel and other Foundation matters.
  • Coordinate weekly CPO meetings.
  • Maintain CPO website content in coordination with Communications Department.

SECONDARY DUTIES AND RESPONSIBILITIES

  • Recommend and lead efforts to improve existing processes.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS)

  • Minimum bachelor’s degree; biology, ecology, environmental science or policy major preferred.
  • A minimum of two years relevant experience in grants administration or program management preferred.
  • Must have a high level of interpersonal skills to handle sensitive and confidential situations.  Position continually requires demonstrated poise, discretion, tact and diplomacy.
  • Strong verbal and written communication skills.
  • Ability to organize and prioritize work and meet deadlines.
  • Strong attention to detail, proofreading and follow-through skills.
  • Flexibility in a rapidly changing environment.  Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.

Compensation

Commensurate with experience.

Location

Bloomington, MN

Application Information

To apply, please send an e-mail, with attachments in Word or PDF format, containing your cover letter describing your interest and qualifications, resume, three professional references and your salary requirements to Marla Carter, Human Resources Manager, at HR2@nfwf.org. National Fish and Wildlife Foundation is an equal opportunity employer.


Equal Opportunity Statement - The National Fish and Wildlife Foundation is an equal opportunity employer. The Foundation does not discriminate against any employee, applicant, director, officer, contractor, or any other person with whom it deals because of race, creed, color, disability, age, sex, veteran status, religion or political affiliation. The Foundation complies with all federal and local statutes prohibiting discrimination in employment.

Disclaimer - The statements contained herein are intended to describe the general nature and level of work to be performed by the employees in these positions. The statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in each position. Other responsibilities, duties, and skills may be assigned and management retains the right to add or change the responsibilities, duties, and skills at any time.