Atlantic Flyway Shorebird Initiative 2020 Request for Proposals

Full Proposal Due Date:   Thursday, November 21, 2019 by 11:59 PM Eastern Time

OVERVIEW

Migratory birds link habitats, people and cultures, offering an extraordinary opportunity to connect people across a hemisphere. As one group of migratory birds, shorebirds use habitats across a vast geography each year, undertaking some of the longest migrations of any animals on earth. The great distances travelled every year, collectively called “flyways”, also subject shorebirds to numerous threats including habitat loss, human disturbance, predation, harvest activities and in select geographies, conflicting resource management. In addition, shorebird populations are relatively small and hence vulnerable to both anthropogenic and environmental impacts. As a consequence, shorebirds are one of the North American bird guilds undergoing the steepest population declines. 

Since 2008, NFWF and partners developed and implemented a single shorebird species initiative that not only reversed the decline of American oystercatcher but also laid the ground work for a more ambitious multispecies effort that has culminated in the current business plan. The goal of this plan is to safeguard the shorebird migration phenomena by improving the habitat functionality and condition at critical sites upon which shorebird species depend at various stages of their full annual lifecycle. The program is focused on strategic investments to secure populations of three species – American oystercatcher (short distant migrant), whimbrel (mid-distance migrant) and threatened red knot (long distant migrant). Conservation actions to address threats to each of the focal species is expected to provide ancillary impacts to dozens of other shorebird species. This request for proposals will award up to $625,000 in federal and private sector funding in support of the Atlantic Flyway Shorebird conservation efforts.

GEOGRAPHIC FOCUS

This program focuses on priority shorebird sites along the U.S. Atlantic seaboard, the Florida gulf coast and panhandle, and priority wintering sites for each of the focal species including portions of the Caribbean and South America. 

PROGRAM PRIORITIES

All proposals must specifically address how projects will directly and measurably contribute to the Atlantic Flyway Shorebird Business Plan goals. NFWF seeks to partner with organizations with capacity to establish full lifecycle monitoring for focal species. In 2020, the Atlantic Flyway Shorebird Initiative seeks projects that will address at least one of the following priorities: 

  1. Conserve habitat: NFWF seeks projects that develop management plans for WHSRN sites supporting important populations of red knot, whimbrel and American oystercatchers within priority geographies along the eastern seaboard of the United States. NFWF will also consider support for Tier 1* sites in Latin America and the Caribbean. [Business Plan - refer to page 12, Strategy 1, (a)].   
  2. Restore habitat: NFWF seeks projects that restore shorebird habitat within the 10 business plan focal areas. Specifically, we will support projects that build upon previous efforts to restore breeding and staging habitat for one or more of the three focal species, while engaging key stakeholders at the local and regional levels. While it is unlikely that the resources are adequate for large-scale restoration projects at this time, NFWF is interested in project planning and preliminary design for large-scale restoration efforts. [Business Plan – refer to page 12, Strategy 2, (a) and (b)]. 
  3. Improve habitat management:  NFWF seeks projects that improve habitat management at Tier 1* breeding, staging and wintering sites for American oystercatcher along the eastern seaboard. Activities should focus on implementing best management practices developed by the AFSI working group to reduce human disturbance and predation by working with local community groups or networks of local organizations. [Business Plan – refer to Strategy 3, 3.1 (a)].
  4. Monitoring and assessing progress:  NFWF seeks to develop a Flyway health index tool to evaluate progress in addressing threats across the flyway. The goal of the index is to measure the annual status of focal species, priority sites and progress towards addressing key threats. In support of developing the index, NFWF will consider projects that (a) complete assessments of Tier 1* sites supporting red knot and whimbrel, and (b) projects that assess the importance of vital stopover sites for red knot. NFWF also seeks projects that complete population estimates and evaluate threats for non-breeding red knots in Argentina, Chile and Georgia.   [Business plan, Strategy 5, a, c, d, f, g].

* Tier 1 sites are listed in the Business Plan Annex.

There are no restrictions on program applicants beyond meeting the minimum 1:1 non-federal match expectation. 

PROJECT METRICS

To better gauge progress on individual grants and to ensure greater consistency of project data provided by multiple grants, the Atlantic Flyway Shorebird Initiative has a list of metrics in Easygrants for full proposal applicants to choose from for future reporting. We ask that applicants select only the most relevant metrics from this list for their project (all possible program metrics are shown in the table below).  If you think an applicable metric has not been provided, please contact Scott Hall (Scott.Hall@nfwf.org) or Bridget Collins (Bridget.Collins@nfwf.org) to discuss acceptable alternatives.

Project Activity ​Recommended Metric Additional Guidance
​Habitat Conservation Site protection - # of sites with enhanced protection ​Enter the number of Tier 1 sites designated by land management authorities - the target is formal agreement for a site's protection (e.g. NWRs, state refuges, private owners, other)
​Habitat Restoration ​Beach habitat quality improvements - Miles restored ​Enter the # miles of beach restored [notes helpful, especially with respect to reporting acres (if available) restored to date, new acres restored during period of performance, # plants installed)]
​Habitat Management ​BMP implementation to mitigate recreational disturbance - # of sites with BMPs ​Enter the # of sites where Best Management Practice (BMP) have been successfully implemented for one or more focal species (i.e. contribute to focal species productivity, provide refuge for staging).
​Habitat Management ​Improved management practices - Acres under improved management ​Enter the number of acres under improved management (e.g. total acres of shooting swamps improved due to management actions)
​Habitat Management ​Invasive animal or predator removal/ Fencing nests from predators - # sites with goals met ​Enter the # of sites with predator management Best Management Practice (BMP) each year
​Planning, Research, Monitoring ​BMP development - # BMP recommendations developed​ ​Enter the number of Best Management Practice (BMP) recommendations developed
​Planning, Research, Monitoring ​Research - # studies used to inform mgmt ​Enter the number of site assessments completed to inform/ adapt management decisions in BP focal geographies (identify site importance for focal species, and classification of each site using the three tier system)
​Planning, Research, Monitoring ​Tool development for decision-making - # tools developed ​Enter the number of MOTUS towers operational as a result of the project (include in narrative number of nanotags deployed through the project); also include narrative on number of other tracking devices deployed through the project.
​Capacity, Outreach, Incentives ​Building institutional capacity - # FTE with sufficient training ​Enter the number of staff or full-time equivalents with sufficient training and skills engaged in conservation activities. This applies to managers of sites who are professionally trained in harvest mgt techniques in the Caribbean and in particular in French overseas territories and Barbados - two regions identified as a priority by the Foundation owing to sport hunting pressure.
​Capacity, Outreach, Incentives ​Outreach/ Education/ Technical Assistance - # people reached ​Enter the number of people with improved knowledge of shorebird conservation​


ELIGIBILITY

Eligible and Ineligible Entities

  • Eligible applicants include non-profit 501(c) organizations, state government agencies, local governments, municipal governments, Indian tribes, educational institutions, and international organizations.
  • Ineligible applicants include U.S. Federal government agencies, businesses, and unincorporated individuals.

Ineligible Uses of Grant Funds 

  • NFWF funds and matching contributions may not be used to support political advocacy, fundraising, lobbying, litigation, terrorist activities or Foreign Corrupt Practices Act violations.
  • NFWF funds may not be used to support ongoing efforts to comply with legal requirements, including permit conditions, mitigation and settlement agreements. However, grant funds may be used to support projects that enhance or improve upon existing baseline compliance efforts. 

FUNDING AVAILABILITY AND MATCH

The Atlantic Flyway Shorebird program has approximately $625,000 to award in funding for grants this year. The majority of awards under this program will fall in the $50,000 to $250,000 range. However upper or lower limits to award size are not specified. A minimum of a 1:1 non-Federal match of cash and/or in-kind services is required and will be considered in application review. Projects may extend from one to three years. 

EVALUATION CRITERIA

All proposals will be screened for relevance, accuracy, completeness and compliance with NFWF and funding source policies. Proposals will then be evaluated based on the extent to which they meet the following criteria.

Program Goals and Priorities – Project contributes to the Program’s overall habitat and species conservation goals, and has specific, quantifiable performance metrics to evaluate project success. Project addresses one or more of the program priorities.

Technical Merit – Project is technically sound and feasible, and the proposal sets forth a clear, logical and achievable work plan and timeline. Project engages appropriate technical experts throughout project planning, design and implementation to ensure activities are technically-sound and feasible.

Cost-Effectiveness – Project includes a cost-effective budget that balances performance risk and efficient use of funds.  Cost-effectiveness evaluation may include, but is not limited to, an assessment of either or both direct and indirect costs in the proposed budget. The federal government has determined that a de minimis 10% indirect rate is an acceptable minimum for organizations without a NICRA, as such NFWF reserves the right to scrutinize ALL proposals with indirect rates above 10% for cost-effectiveness.  

Transferability – Project has potential and plan to transfer lessons learned to other communities and/or to be integrated into government programs and policies.

Communication – Project includes a detailed plan to communicate information about the project to appropriate audiences.

Funding Need – Project establishes a clear need for the funds being requested, and demonstrates that activities would not move forward absent funding.

Conservation Plan and Context – The project advances an existing conservation plan or strategy. 

Monitoring – Project includes a plan for monitoring progress during and after the proposed project period to track project success and adaptively address new challenges and opportunities as they arise. 

Long-term Sustainability – Project will be maintained to ensure benefits are achieved and sustained over time. This should include how future funding will be secured to implement necessary long-term monitoring and maintenance activities.

Past Success – Applicant has a proven track record of success in implementing conservation practices with specific, measurable results.

Partnership – An appropriate partnership exists to implement the project and the project is supported by a strong local partnership that leverages additional funds and will sustain it after the life of the grant. Identify proposed partners, if known (including potential or contemplated subawards to third party subrecipients of the applicant), the roles they will play in implementing the project, and how this project will build new or enhance existing partnerships.  (Note: a project partner is any local community, non-profit organization, tribe, and/or local, state, and federal government agency that contributes to the project in a substantial way and is closely involved in the completion of the project.)

OTHER  

Budget – Costs are allowable, reasonable and budgeted in accordance with NFWF’s Budget Instructions cost categories.  Federally-funded projects must be in compliance with OMB Uniform Guidance as applicable.

Matching Contributions – Matching Contributions consist of cash, contributed goods and services, volunteer hours, and/or property raised and spent for the Project during the Period of Performance. Larger match ratios and matching fund contributions from a diversity of partners are encouraged and will be more competitive during application review.

Procurement – If the applicant chooses to specifically identify proposed Contractor(s) for Services, an award by NFWF to the applicant does not constitute NFWF’s express written authorization for the applicant to procure such specific services noncompetitively.  When procuring goods and services, NFWF recipients must follow documented procurement procedures which reflect applicable laws and regulations.  

Publicity and Acknowledgement of Support – Award recipients will be required to grant NFWF the right and authority to publicize the project and NFWF’s financial support for the grant in press releases, publications and other public communications.  Recipients may also be asked by NFWF to provide high-resolution (minimum 300 dpi) photographs depicting the project.

Receiving Award Funds – Award payments are primarily reimbursable.  Projects may request funds for reimbursement at any time after completing a signed agreement with NFWF.  A request of an advance of funds must be due to an imminent need of expenditure and must detail how the funds will be used and provide justification and a timeline for expected disbursement of these funds.

Compliance Requirements – Projects selected may be subject to requirements under the National Environmental Policy Act, Endangered Species Act (state and federal), and National Historic Preservation Act.  Documentation of compliance with these regulations must be approved by NFWF’s Atlantic Flyway Shorebirds 2019 RFP programmatic funders (U.S. Fish and Wildlife Service) prior to initiating activities that disturb or alter habitat or other features of the project site(s) on federal or non-federal lands.  As necessary, applicants should budget time and resources to obtain the needed approvals. As may be applicable, successful applicants may be required to comply with additional Federal, state or local requirements and obtain all necessary permits and clearances.

Quality Assurance – If a project involves significant monitoring, data collection or data use, grantees will be asked to prepare and submit quality assurance documentation (www.epa.gov/quality).  Applicants should budget time and resources to complete this task.

Permits – Successful applicants will be required to provide sufficient documentation that the project expects to receive or has received all necessary permits and clearances to comply with any Federal, state or local requirements.  Where projects involve work in the waters of the United States, NFWF strongly encourages applicants to conduct a permit pre-application meeting with the Army Corps of Engineers prior to submitting their proposal.  In some cases, if a permit pre-application meeting has not been completed, NFWF may require successful applicants to complete such a meeting prior to grant award.

Federal Funding – The availability of federal funds estimated in this solicitation is contingent upon the federal appropriations process. Funding decisions will be made based on level of funding and timing of when it is received by NFWF.

TIMELINE

Dates of activities are subject to change.  Please check the program page of the NFWF website for the most current dates and information [Atlantic Flyway Shorebird Initiative].

​​​Full Proposal Due Date
​November 21, 2019 by 11:59 PM EST 
Review Period
​December 2019 – February 2020
Awards Announced
​March 2020​​

HOW TO APPLY

All application materials must be submitted online through National Fish and Wildlife Foundation’s Easygrants system.

  1. Go to easygrants.nfwf.org to register in our Easygrants online system. New users to the system will be prompted to register before starting the application (if you already are a registered user, use your existing login).  Enter your applicant information. Please disable the pop-up blocker on your internet browser prior to beginning the application process. 
  2. Once on your homepage, click the “Apply for Funding” button and select this RFP’s “Funding Opportunity” from the list of options.
  3. Follow the instructions in Easygrants to complete your application. Once an application has been started, it may be saved and returned to at a later time for completion and submission.

APPLICATION ASSISTANCE 

A PDF version of this RFP can be downloaded here​. ​​​

A Tip Sheet is available for quick reference while you are working through your application. This document can be downloaded here

Additional information to support the application process can be accessed on the NFWF website’s Applicant Information page.

For more information or questions about this RFP, please contact: 

Scott Hall (Scott.Hall@nfwf.org) or Bridget Collins (Bridget.Collins@nfwf.org)

For issues or assistance with our online Easygrants system, please contact:

Easygrants Helpdesk
Email:  Easygrants@nfwf.org​
Voicemail:  202-595-2497
Hours:  9:00 am to 5:00 pm ET, Monday-Friday.
Include:  your name, proposal ID #, e-mail address, phone number, program you are applying to, and a description of the issue.​​​​

 

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